Crossroads Village MHA Administrator
DUTIES
Organizational management
- Ensures that legal, financial, and administrative tasks are fulfilled on tight and strict deadlines
- Implement policies and directives of the Board of Directors.
- Provide oversight to fulfill organizational goals and objectives.
- File documents to maintain and ensure nonprofit status.
- Assist with negotiation of contracts with lenders, consultants, government agencies, and commercial tenants.
- Coordinate events such as the annual membership meeting.
- Coordinate communications between residents, the Board of Directors, outside consultants, housing co-ops, businesses and government agencies, and the general public, as needed. Assist the attorney as needed.
Administrative support
- Must attend monthly Board meetings (every third Friday of the month; beginning at 6 pm approx. 3 hours; non- negotiable date and time)
- Prepare materials for monthly Board meetings (expense report and other administrative reports as needed).
- Input vendor invoices, generate checks, coordinate check-signing, and mail payments. Print out bookkeeping expense reports for Board meetings.
- Monitor annual calendar for important dates and deadlines.
- File e-documents and hard copies in an organized manner.
- Field mail, phone, and email messages for Crossroads Village. Notify Selection Committee members or others of calls from potential applicants that require follow-up.
- Maintain and distribute records, including historical documents; board, membership and committee meeting minutes; bylaws, articles of incorporation, building rules, membership book and certificates; and other related materials.
Financial and fiscal development
- Assist the treasurer, Board, and/or CPA to review organizational budgets, monitor expenses and revenues, and ensure timely completion of required financial and tax documents and audits.
- Assist in long-term planning for building maintenance with the Board.
- Assist in long-term budget planning with the Finance Committee and the Board.
- Act as liaison regarding the City of Berkeley loans.
Special projects
- Assist as needed with projects such as alternative energy sources (passive solar, wind, photovoltaic), a rooftop garden, long-term planning for building aesthetics.
Rate of pay: $20 per hour (while training by shadowing the current administrator), $25 per hour after shadowing/training period.
Estimated hours: 20 to 30 hours per week
SKILLS
- Ability with the Internet, email, and computers. Working knowledge of Microsoft Word and Excel, and QuickBooks. Ability to learn new software as needed.
- Ability to use office equipment and do basic maintenance such as running printer utility programs, and changing printer cartridges. Experience with writing business letters and taking meeting minutes. Able to keep files in logical order.
- Able to work with the CPA, Rent Bookkeeper, Resident Manager, the Board Treasurer, and other active members of the organization as needed. Experience with cooperatives or a basic understanding of how they work is extremely helpful.
HOW TO APPLY
Email us a 1-page cover letter, resume and two references:
bookkeeper.crossroadsvillagemha@gmail.com Crossroads1970@comcast.net
Now accepting applications on a rolling basis. Interviews will take place now on a rolling basis until the position is filled. Position starts on a trial basis by training with and shadowing the current administrator.