Job Title: Rent Bookkeeper
Location: Crossroads Village MHA, West Berkeley
Employment Type: Part-Time, 10 to 20 hours per month
Compensation: $23/hr
Job Description:
We are seeking a responsible and detail-oriented individual to join our team as a Rent Bookkeeper. In this role, you will be responsible for managing the rental accounts and financial transactions associated with our properties.
Key Responsibilities:
- Rent Collection: Coordinate with tenants to ensure timely rent payments are made.
- Bookkeeping: Maintain accurate records of rental payments, expenses, and other financial transactions related to the properties.
- Financial Reporting: Generate regular reports summarizing financial activities, including income, expenses, and outstanding balances.
- Tenant Communication: Serve as the primary point of contact for tenants regarding rent-related inquiries and issues.
- Property Maintenance: Assist in the coordination of property maintenance and repairs with the resident manager as needed.
- Compliance: Ensure compliance with rental agreements, lease terms, and ensure that rent increases are notified and implemented.
- Documentation: Maintain organized records of lease agreements, rental applications, and other pertinent documents.
- Administrative Support: Provide administrative support to the property management team as needed.
- Report to Board of Directors: Share reports and brief summary of activities at mandatory staff meetings.
More Specifically
- Collecting rent: Throughout the month collect rent checks (commercial and residential), prepare receipts for tenants, and make bank deposits. Distribute receipts to tenants and send “reminders” to tenants who have not paid their rent by mid-month. Meet with tenants to set up reasonable payment schedules for past-due rent or prepare and serve 3-Day Notices. Also meet with tenants in case of a dispute over payments or policies. Prepare a brief summary of all activities for board meetings.
- Reporting: At the end of the month, prepare Excel summary for the month for the accountant and administrator and send via email. This Excel sheet includes rent and any non-rent payments such as parking or late fees or any other money owed to Crossroads by a tenant (damage for which the tenant is responsible or reimbursement for extra services or amenities, etc.). In addition to Excel record, update long-term payment records for each tenant (using software). These are available to any tenant who wants to review their account The Excel sheet and a separate record of non-rent payments go to the accountant with a memo explaining any unusual details. The accountant checks everything for accuracy against the bank deposit receipts for the month. Correct any errors found. These records are subject to audit and accuracy is required.
Qualifications:
- Shared values in alignment with Crossroads mission to offer affordable housing to low-income people through a cooperative model.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Effective communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Familiarity with property management software (e.g., QuickBooks, Tenant Cloud) is a plus.
- High school diploma or equivalent required; additional education in accounting or related field preferred.
Benefits:
- Opportunity to gain experience in property management and accounting.
- Flexible work schedule.
- Knowledge that you are playing a vital role in supporting affordable housing to low-income residents.
How to Apply:
If you are interested in joining our team as a Rent Bookkeeper, please submit your resume, two professional references, and a brief cover letter outlining your qualifications and relevant experience to xrdsvillagemhaboardofdirectors@gmail.com. Interviews will take place on a rolling basis.